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Executive Marketing Assistant

United Parcel Service | SAN DIEGO CA 92121 USA | Full Time | Posted: 10/11/2019

Job Descriptiontop

The UPS Store, Inc., a wholly owned subsidiary of UPS is the world's largest franchisor of retail shipping, postal, printing and business service centers. The UPS Store has over 5,000 independently owned locations in the U.S. and Canada. If you're looking for an exciting and dynamic career opportunity, we want to hear from you!

The Marketing Executive Assistant will manage all administrative duties for two VPs including travel, expense reports, scheduling meetings, scanning, shredding, large or unique copies and correspondence. He/She will provide administrative support for 43 employees including onboarding, moves and meetings.

Responsibilities and Duties

  • Manages all administrative tasks for two VPs including travel, expense reports, scheduling meetings, scanning, shredding, large or unique copies and correspondence
  • Provides administrative support for 43 employees including onboarding, moves and meetings
  • Takes initiative on projects (e.g. store remodel, record retention, etc.) and proactively communicates with internal and external contacts
  • Handles all franchisee support for the Marketing Advisory Council, including all monthly calls and quarterly meetings, bylaws, annual elections, minutes, votes, scheduling, agendas, travel and hotel
  • Helps coordinate the quarterly all agency meetings
  • Supports all logistics for the annual Co-op Leadership Forum with over 100 attendees
  • Handles incoming telephone calls for VP, including screening calls to forward to appropriate internal contacts, taking messages, or fielding questions
  • Maintains and orders office supplies for department
  • Distributes mail, inter-office memorandums and faxes to appropriate staff
  • Prepares check requests and follows through on status
  • Maintains and submits department attendance reports, including verifying for accuracy and ensuring and obtaining appropriate signatures for time cards
  • Maintains paper and electronic files as needed
  • Keeps overall department neat, organized and professional
  • Suggests ways to improve processes and be more efficient

Knowledge and Skills

  • High school diploma or equivalent
  • 2-5 years administrative experience
  • Previous experience supporting at the executive level
  • Strong working knowledge of MS Office, especially PowerPoint and Excel
  • Excellent oral and written communication skills to effectively interact with all levels of internal and external contacts
  • Ability to type 50 wpm on a computer keyboard
  • Knowledge and use of basic office equipment
  • Strong organizational skills, multi-task oriented and ability to work in a fast-paced environment
  • Positive, can-do attitude
  • Natural problem solver who can accurately follow directions
  • Passionate about high quality of work
  • Bachelor's Degree - Preferred

Job Detailstop

Location SAN DIEGO, CA, 92121, United States
Categories Unspecified

Location Maptop

Contact Informationtop

Contact Name -
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Job Code 2037193243

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