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P-Card Coordinator

AutoNation Shared Service Center | Fort Lauderdale FL 33394 USA | Full Time | Posted: 07/12/2019

Job Descriptiontop

Effective Date: 6/4/2019

Business Title: P-Card Coordinator

Division/Business Unit: Shared Services Center

Reports To: AP Supervisor

Work Location: Irving, TX

Position Summary:

Reconcile statements for financial institutions and user accounts on a daily basis. Ensure general ledger is accurate and balanced monthly. Research any outstanding balances by utilizing multiple software systems, contacting vendors, and communicating with stores. Respond to CLUTCH ticket’s on a daily basis.  

Who would I interact with?

In this role you will partner directly with various Financial Institutions outside of AutoNation and AutoNation associates to reconcile accounts. Coordinates payments with AP Trade & AP Support Team members. Works directly with Corporate Treasury on banking issues relating to the P Card and P Card Rebate.

What are the day-to-day responsibilities?

  • Manage card spending limits/profiles, monitor spend and adherence to policy & ensure that card deactivations are done promptly. Research and resolve all credit card inquiries & perform reconciliations amongst credit card issuing bank. Communicates daily with owners of the card to ensure compliance and clearing of all transactions.
  • Serves as a primary administrative contact for vendors of products and services purchased through the institution's Procurement Card (Pcard) program; contacts and interacts with vendors to obtain and update information and documentation required to do business.
  • Serves as contact for user departments on day-to-day administrative issues associated with the Pcard, such as assistance with declines, exception requests, procedural questions for the use of the Pcard, and questions relating to interface with the integrated resources management system.
  • Enters vendor information into the integrated resources management system as source data to enable day-to-day transactions using the Pcard program.
  • Completes and processes Pcard applications and modification requests from constituent departments, and releases new and replacement cards as appropriate.
  • Transfers vendor data files to and from the electronic system and loads daily Pcard files into the integrated resources management system for Pcard holder reallocation.
  • Assist with Reconciliation by reviewing transaction activity and contacting vendors for variances
  • Review outstanding charges and communicate outstanding charges to vendors and or appropriate personnel.
  • Assist with invoice discrepancies and supplier questions received by phone, email, or tickets.
  • Ensure compliance with regulations and controls by examining and analyzing records, reports, operating practices, and documentation.
  • Assist with Reconciliation by reviewing transaction activity and contacting vendors for variances
  • Communicates audit progress and findings by preparing reports; providing information verbally and in writing.
  • Manage State audit of card transactions accurately and completely.
  • Facilitates account set-up of new cardholders aligned with approved reviewers. Manage existing accounts through use of a variety of protocols.
  • Investigates and resolves card issues including potential fraud, abuse and misuse.
  • Analyze and report on program metrics, providing comparison and trend analyses. Recommend program modifications and develop appropriate project plans.
  • Establish and implement new processes and procedures that will increase efficiency and security of purchasing card program.
  • Learn and interpret policies and must be able to problem solve.
  • Responsible for exhibiting customer service excellence to the customer at all times.
  • Ability to handle a large volume of documentation and analytical exposure.
  • Ability to effectively communicate and demonstrate organization, time management, and problem solving skills.Performs miscellaneous job-related duties as assigned.
  • Assists as assigned on special projects, audits, and reports related to Pcard transactions.
  • Coordinate approvals with store controllers and store management to ensure active employee list relating to Fuel Card users is reconciled.
  • Research and investigate all types of Clutch Tickets relating to P Card. Resolve and close all P Card related tickets daily.
  • Prepare, facilitate and participate in bi weekly calls with SunTrust bank. Represents the P Card team on daily processes, projects and systems enhancements.
  • Prepare and update job aids for processes within P Card team.
  • Respond appropriately and competently to the demands of work challenges when confronted with change, ambiguity, adversity, or other pressures.
  • Track de-activation dates for Divested Stores and Terminated Associates.
  • Distribute daily email reminders to vendors.
  • Process pro-key during month end and when necessary.
  • Identify areas to improve efficiency of efforts and effectiveness of processes.
  • Anticipate customer needs through communicating information effectively.
  • Display knowledge and understanding of how processes impact Accounting and other processes within Accounts Payable and the SSC.

What are the requirements for this job?

  • College degree in accounting, business, finance, or related field, and/or equivalent experience is highly preferred. --at least 2 years of experience directly related to the duties and responsibilities specified will be considered in lieu of degree.
  • Minimum of two (2) years of Purchasing Card program preferred
  • Knowledge of bank transaction workflow and databases.
  • Ability to read, write, and communicate effectively to prepare and explain financial data to managers, staff, and internal and external customers.
  • Excellent written and oral communication skills, listening skills
  • Proficiency in English is required
  • Demonstrated proficiency with: Word, Excel - including vlookups and pivot tables, PowerPoint, and CDK Products
  • Bank statement reconciliations experience
  • Advanced data entry skills 45WPM.
  • Collaborative team player and ability to work in cross-functional teams
  • Detail oriented with excellent organizational skills
  • Customer service; ability to respond appropriately and timely to needs of organization
  • Experience managing sensitive information
  • Strong analytical problem-solving skills
  • Ability to multi-task and change direction quickly

What’s my next possible position?

AP Lead

AutoNation is an equal opportunity employer and a drug-free workplace.

Job Detailstop

Location Fort Lauderdale, FL, 33394, United States
Categories Business Management/Consulting

Location Maptop

Contact Informationtop

Contact Name -
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Job Code 2019-116645

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