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Executive Assistant I

Cox Communications Inc | New Orleans LA 70001 USA | Part Time | Posted: 12/03/2019

Job Descriptiontop

The Executive Administrative Assistant I provide a wide range of administrative support to the Vice President-Cox Media, supporting the overall team. In addition, this individual will provide support for the Director of Sales, and to other members of the extended team. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the daily schedule, and handling tasks on behalf of the leaders on the team as needed. The Executive Administrative Assistant role requires sound judgment and decision making, and confidentiality in handling sensitive information.


RESPONSIBILITIES 
 

  • Calendar and time management: schedules resources such as people, meetings, appointments, rooms, equipment, or other resources

  • Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages

  • First point of contact for VP and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties

  • Maintains and updates or creates databases and/or database information

  • Codes, compiles, and files correspondences, records, documents and reports according to an established system

  • Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements

  • Takes and prepares notes of meetings, conferences, and similar proceedings

  • Sorts and distributes mail and packages to appropriate parties

  • Greets and assists visitors and arrange for escorts, as necessary

  • Makes travel arrangements, prepares, checks and processes expense reports

  • Gathers and arranges materials and relevant information for assigned project or person

  • Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures, manage invoice process and point of contact for accounting process

  • Types letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors

  • Maintains and tracks department headcount and expense budget

  • Codes and processes invoices

  • Coordinates space booking and travel for group meetings

 
 

 

Qualifications:

QUALIFICATIONS

Minimum
  • HS diploma, GED or relevant work experience
  • 5+ year of experience preferred in related field (i.e. Telecommunications, Business)
  • Requires strong knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
  • Excellent interpersonal, leadership, presentation, and collaborative skills to work effectively with teams throughout the organization
     
Preferred
  • AS/AA or Technical Certification in related discipline strongly desired (i.e. Business, Finance)
  • Experience in telecommunications industry desired.

About Cox Communications

Cox Communications is committed to creating meaningful moments of human connection through broadband applications and services. The largest private telecom company in America, we proudly serve six million homes and businesses across 18 states. We're dedicated to empowering others to build a better future and celebrate diverse products, people, suppliers, communities and the characteristics that makes each one unique. Cox Communications is the largest division of Cox Enterprises, a family-owned business founded in 1898 by Governor James M. Cox.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.  Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility.  Cox is not responsible for any fees or charges associated with unsolicited resumes.

Job Detailstop

Location New Orleans, LA, 70001, United States
Categories Administrative/Clerical Support

Location Maptop

Contact Informationtop

Contact Name -
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Job Code 8442_1915283

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