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Office Specialist II

Cox Automotive | Clarksville IN 47129 USA | Part Time | Posted: 09/10/2019

Job Descriptiontop

The Office Specialist II position provides customer service, clerical assistance to office staff, compiles and maintains records of business transactions and office activities, and handles basic data entry.

Responsibilities:


• Perform sale day administration functions including front counter, collecting & posting payments, matching titles with invoices and checks, customer service, data entry, filing and routing, etc.

• Provide quality customer service through fact to face and phone support. Answer questions and provide support.

• Perform basic data entry into the AS 400 computer system, and download digital image of vehicles into the system if instructed.

• Prepare, issue, and send out correspondence, bills, invoices, receipts, checks, or other documents.

• Provide quality customer service through face to face and phone support. Answer questions and provide support.

 

Other duties:

  • Enterprise Fleet acct/write estimates
  • Update Plus/Customer updates via text/phone
  • Accounts Receivable/Payable
  • Schedule repairs
  • Assist with Kronos/Service Station tickets
  • Update and maintain LDM board
  • Update rentals
  • Process supplements
  • Order/receive parts, receive invoices
  • Run vehicles to/from sublet vendors


 

Qualifications:

•High School Diploma or equivalent required.
•Prior clerical or administrative experience required.
•Valid Driver’s License and safe driving record required.
•Good communication and organizational skills required with strong attention to details.
•Basic computer software skills required.
•Commitment to providing excellent customer service required.
•Experience writing estimates preferred, but not required
•Body shop experience preferred, but not required
•Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.).
•Ability to sit or stand for prolonged periods of time.
•Ability to perform repetitive data entry tasks; manual dexterity.
•Ability to multitask in very busy and fast paced office environment
•Willingness to be a team player and maintain consistent professional customer service.
•Must be able to operate a web based phone system, maintaining 80% call answer rate.
•Vision abilities required include close, distance and depth perception.


About Cox Automotive

Cox Automotive Inc. makes buying, selling and owning cars easier for everyone, while also enabling mobility services. The global company’s 34,000-plus team members and family of brands, including Autotrader®, Clutch Technologies, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, VinSolutions®, vAuto® and Xtime®, are passionate about helping millions of car shoppers, tens of thousands of auto dealer clients across five continents and many others throughout the automotive industry thrive for generations to come. Cox Automotive is a subsidiary of Cox Enterprises Inc., a privately-owned, Atlanta-based company with revenues exceeding $20 billion. www.coxautoinc.com

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

 

Job Detailstop

Location Clarksville, IN, 47129, United States
Categories Business Management/Consulting

Location Maptop

Contact Informationtop

Contact Name -
How to apply Employer provided a link where your application will be accepted. Click on the link below and follow instructions.
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Job Code 8442_199939

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