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Senior Vehicle Operations Manager

Cox Automotive | Hamilton OH 45011 USA | Part Time | Posted: 07/16/2019

Job Descriptiontop

Job Description:

This position manages all activities related to the operations of the auction, including lot operations, reconditioning, vehicle entry, and procurement/posting. 

Job Responsibilities: 
  • Effectively manage all aspects of sale day operations, ensuring all vehicles are properly staged and efficiently run through auction lanes. 
  • Assist senior management in developing and executing operational business plans, analyzing operational expenses, and implementing procedures to improve efficiencies. 
  • Manage reconditioning, posting/procurement, and vehicle entry functions and work with commercial departments to schedule and prepare vehicles for sale, ensure effective reconditioning and proper recording & posting of vehicle charges, etc.
  • Direct activities of Vehicle Entry Check-in function to ensure vehicles are recorded in AS400 properly and in a timely manner. 
  • Manage and direct the documentation of Vehicle Condition Writing and Condition Report and/or computer data entry.
  • Maintain positive customer relations and provide out-of-town customers with transportation to and from the Auction.
  • Manage lot operations on a daily basis to ensure efficient operations prior to and after sale.
  • Supervise and develop lot operations staff, their professional and technical knowledge by: recruiting, selecting, orienting, training employees and by providing educational opportunities. 
  • Provide coaching and training for: lot drivers, lane leaders, lot coordinators, lane captains, crew leaders and administrative staff.
  • Counsel and discipline employees as necessary. Plan, monitor, evaluate job performance and conduct performance appraisals.
  • Monitor lot damage, meet with general management on a regular basis to review and resolve potential lot operation problems.
  • Work with Lot Coordinators to ensure all vehicles are located, delivered to the lot, properly numbered and parked.
  • Ensure all company assets used in operations are properly maintained and accounted for. Maintain/oversee maintenance of equipment including radios, PT scanners, service trucks, wreckers, fuel trucks/equipment, jump boxes, lot vans, golf carts, and lift trucks. 
  • Maintain staging & inventory areas and sale lanes to ensure operational efficiency.  Develop and maintain effective schedules for all drivers and lot personnel.
  • Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.
  • Provide assistance and timely feedback to customer inquiries.
  • Maintain operational requirements by initiating, coordinating and enforcing production and control standards and procedures. Ensure all established costs, quality, and delivery commitments are met.
  • Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement.
  •  Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.
  • Enforce all company policies and procedures related to employee and customer conduct.
  • Partner with various market level support teams (i.e. Finance, HR, MFS, Recon, Safety, Security, Sales) to ensure effective and efficient operational processes that align with company objectives and strategies and high quality customer service and support.  Perform other duties as assigned by manager or supervisor.
  • Physical Demands: Ability to sit, stand and walk for prolonged periods of time. Vision abilities required include close, distance, color, and depth perception.


  • Minimum of 5 years of operation experience required.
  • Experience in the automotive industry or auction business. Reconditioning and/or body shop experience preferred.
  • Effective management and decision-making skills required.  Excellent communication and interaction skills required.
  • Effective management, decision-making, and organizational skills required.
  • Good computer and software knowledge essential. 
  • PC Skills required
  • Ability to drive multiple vehicle types, including: standard shift, automatic, 5th wheel, motorcycle, RV and boats preferred.

Work Conditions:  

Occasional exposure to weather conditions, fumes, and noise.
The posting is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. 

About Cox Automotive

Cox Automotive Inc. makes buying, selling and owning cars easier for everyone, while also enabling mobility services. The global company’s 34,000-plus team members and family of brands, including Autotrader®, Clutch Technologies,®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, VinSolutions®, vAuto® and Xtime®, are passionate about helping millions of car shoppers, tens of thousands of auto dealer clients across five continents and many others throughout the automotive industry thrive for generations to come. Cox Automotive is a subsidiary of Cox Enterprises Inc., a privately-owned, Atlanta-based company with revenues exceeding $20 billion.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.


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Location Hamilton, OH, 45011, United States
Categories Business Management/Consulting

Location Maptop

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Job Code 8442_197149

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